Data Protection / Data Security Policy
Purpose:
NovaQuest is committed to responsibly collecting, storing, and using personal and organizational data. This policy ensures compliance with local and international data protection laws and safeguards the privacy of all individuals.
Key Commitments:
Lawful Data Use: Collect only data necessary for our projects and with proper consent.
Confidentiality & Security: Secure storage, controlled access, and encryption where needed.
Data Minimization: Limit the data collected and retained to what is strictly necessary.
Rights of Individuals: Participants can access, correct, or withdraw their personal data.
Training & Awareness: All staff receive data protection guidance relevant to their role.
Incident Response: Any breach or unauthorized access is reported and addressed promptly.
Next Review: Every 2 years or sooner if legal or operational changes occur.
Purpose:
NovaQuest is committed to responsibly collecting, storing, and using personal and organizational data. This policy ensures compliance with local and international data protection laws and safeguards the privacy of all individuals.
Key Commitments:
Lawful Data Use: Collect only data necessary for our projects and with proper consent.
Confidentiality & Security: Secure storage, controlled access, and encryption where needed.
Data Minimization: Limit the data collected and retained to what is strictly necessary.
Rights of Individuals: Participants can access, correct, or withdraw their personal data.
Training & Awareness: All staff receive data protection guidance relevant to their role.
Incident Response: Any breach or unauthorized access is reported and addressed promptly.
Next Review: Every 2 years or sooner if legal or operational changes occur.
Ethics & Safeguarding Policy
Purpose:
NovaQuest Analytics and Insights (“NovaQuest”) is committed to conducting all activities with the highest standards of ethics, professionalism, and integrity. This policy ensures the safety, rights, and dignity of everyone we engage with, including research participants, staff, consultants, and vulnerable groups.
Key Principles:
Integrity & Honesty: Conduct all work truthfully and transparently.
Respect & Dignity: Treat all individuals fairly, without discrimination.
Confidentiality: Protect personal and organizational information.
Cultural Sensitivity: Respect local customs and norms.
Accountability: Uphold responsibility for actions and decisions.
Informed Consent: Ensure participants understand their rights and can opt out at any time.
Safeguarding Commitments:
Protect children, vulnerable adults, and all participants from harm, abuse, exploitation, or neglect.
Conduct safe recruitment, fieldwork, and interactions.
Maintain clear reporting channels and respond promptly to concerns.
Reporting & Compliance:
Concerns can be reported anonymously via email, phone, or to supervisors.
NovaQuest prohibits retaliation against anyone reporting in good faith.
All staff, consultants, and partners are required to follow this policy.
Next Review: Every 2 years or sooner if laws or risks change.
Purpose:
NovaQuest Analytics and Insights (“NovaQuest”) is committed to conducting all activities with the highest standards of ethics, professionalism, and integrity. This policy ensures the safety, rights, and dignity of everyone we engage with, including research participants, staff, consultants, and vulnerable groups.
Key Principles:
Integrity & Honesty: Conduct all work truthfully and transparently.
Respect & Dignity: Treat all individuals fairly, without discrimination.
Confidentiality: Protect personal and organizational information.
Cultural Sensitivity: Respect local customs and norms.
Accountability: Uphold responsibility for actions and decisions.
Informed Consent: Ensure participants understand their rights and can opt out at any time.
Safeguarding Commitments:
Protect children, vulnerable adults, and all participants from harm, abuse, exploitation, or neglect.
Conduct safe recruitment, fieldwork, and interactions.
Maintain clear reporting channels and respond promptly to concerns.
Reporting & Compliance:
Concerns can be reported anonymously via email, phone, or to supervisors.
NovaQuest prohibits retaliation against anyone reporting in good faith.
All staff, consultants, and partners are required to follow this policy.
Next Review: Every 2 years or sooner if laws or risks change.
Whistleblowing / Complaints Policy
Purpose:
NovaQuest encourages open reporting of misconduct, unethical behaviour, or violations of organizational policies. This policy ensures safe, confidential, and effective reporting while protecting reporters from retaliation.
Scope:
Staff, consultants, partners, and external stakeholders can report concerns.
Key Principles:
Confidentiality: Reports are handled discreetly.
Protection from Retaliation: Anyone reporting in good faith is safeguarded.
Responsiveness: All reports are acknowledged, investigated, and resolved promptly.
Accountability: Appropriate corrective measures are taken when violations are confirmed.
Reporting Channels:
admin@novaquestinsights.org
OR
Phone: 0780 603 207
OR
Direct reporting to supervisor, manager, or designated officer
Next Review: Every 2 years or as needed.
Purpose:
NovaQuest encourages open reporting of misconduct, unethical behaviour, or violations of organizational policies. This policy ensures safe, confidential, and effective reporting while protecting reporters from retaliation.
Scope:
Staff, consultants, partners, and external stakeholders can report concerns.
Key Principles:
Confidentiality: Reports are handled discreetly.
Protection from Retaliation: Anyone reporting in good faith is safeguarded.
Responsiveness: All reports are acknowledged, investigated, and resolved promptly.
Accountability: Appropriate corrective measures are taken when violations are confirmed.
Reporting Channels:
admin@novaquestinsights.org
OR
Phone: 0780 603 207
OR
Direct reporting to supervisor, manager, or designated officer
Next Review: Every 2 years or as needed.